Technology Committee

Technology Sub Committee

Date: January 1, 2025
Time: 2 – 3 p.m.

Location: Via Zoom
Meeting ID: 9999 999 999999
Password: 123456789

Agenda

Time	Topic	Purpose	Discussion Leader
9:00-10:00	Review Tech Committee Scope and Charge PPT	D	Vollaneuva

Minutes

Key takeaways

• The Technology Committee is tasked with developing a technology plan for Foothill College by Spring 2026
• The committee will gather data through surveys and focus groups from students, faculty, classified staff, and administrators during Winter 2026
• The technology plan will be written from the perspectives of key constituents and will be action-plan focused
• The committee will align with the Blueprint for Success and follow the Somos Uno approach to sync with De Anza College and Central Services
• The committee is not focused on AI technology, as there is a separate AI fellows program for that purpose
• A district-wide Client Relations Management (CRM) tool called Element 451 will be going to the board in January

Discussed topics

Committee Membership and Structure

 

Details

• • Voltaire: Explained that the committee membership mirrors what De Anza College has, with subject matter experts and representatives from different senates
  • Laurie: Mentioned that Cynthia Huang was added last minute and should be invited to future meetings
  • Nannette: Will be visiting the Associated Students next quarter to recruit student representatives
  • Voltaire: Listed the subject matter experts including Justin Schultz from ETS, Stephanie Crosby, Chris Yang, Lene, Nadine, Srichandana, and Liz from IR

     

    Conclusion

    • The committee has tri-chairs: Laurie Scolari, Voltaire Villanueva, and Nannette Regua
    • The committee needs student representatives who will be recruited next quarter
    • The current meeting was introductory, with more robust conversations planned once students join

Committee Charge for the Academic Year

Details

• • Voltaire: Explained that the committee is charged with developing a technology plan that will feed into the Blueprint for Success
  • Laurie: Emphasized the importance of addressing the technological equity gap that students face
  • Nannette: Clarified that this is not an AI technology committee, as there is a separate committee working on AI
    

     

    Conclusion

    • The committee will focus on developing a technology plan during the 2025-2026 academic year
    • The plan will be implemented in Fall 2026 and last until approximately 2030
    • The committee will not focus on AI technology as that is handled by a separate AI fellows program

Data Collection Process

Details

• • Voltaire: Explained they will gather data through surveys and focus groups from all constituent groups
  • Laurie: Emphasized the importance of understanding the different lenses through which faculty, classified staff, administrators, and students interact with technology
  • Janie: Suggested looking at previous tech landscape analysis work done which identified duplicate software applications across departments across the college
  • Voltaire: Agreed that looking at existing artifacts would be valuable to spark curiosities and see where previous work left off

     

    Conclusion

    • Data collection will occur during Winter 2026 through surveys and focus groups
    • The committee will consider the different perspectives of students, faculty, classified staff, and administrators
    • Previous work and artifacts will be reviewed to inform the current planning process

Technology Landscape Analysis

Details

• • Laurie: Explained that she had hired a consultant named Scott Klein to create this landscape analysis when she first joined Foothill
  • Laurie: The analysis revealed that many different technology tools don't communicate with each other
  • Laurie: The district subsequently hired the same consultant to do a similar analysis at De Anza

     

    Conclusion

    • The landscape analysis revealed significant issues with disconnected technology systems across the college
    • This analysis led to the district's decision to implement a new Client Relations Management (CRM) tool called Element 451
    • The technology plan will need to consider this new CRM system

Structure of the Technology Plan

Details

• • Voltaire: Explained that the plan should be written for efficiency with an action plan focus
  • Laurie: Emphasized that the plan should be written from the perspectives of students, faculty, classified staff, and administrators
  • Voltaire: Mentioned that De Anza's technology plan could be used as a guide, following the Somos Uno approach
  • Laurie: Stressed the importance of making the plan innovative and interesting, not a traditional plan

     

    Conclusion

    • The plan will be written from the perspectives of key constituents
    • It will be action-plan focused and written for efficiency
    • The committee aims to create an innovative approach to technology planning

Action items

• Nannette

  • Visit the Associated Students in January to recruit student representatives
  • Have one of the designers send the Foothill background to Laurie and potentially the whole committee

• Chris

  • Share the technology landscape document with the committee

• Committee

  • Review De Anza's technology plan for guidance
  • Prepare to gather data through surveys and focus groups in Winter 2026
  • Consider inviting ETS to present on Element 451 at the next meeting